Why Upgrading Your Office Copier in Chicago Boosts Efficiency

Imagine you need 20 copies of a 10-page document, but the only copier is out of order.
What would you do next? Try fixing it yourself or risk sending documents to a copy center?
Delays could waste time, money, and compromise sensitive information. Quick solutions are essential.

Copier Machine

Since 1937, Chester Carlson’s invention changed how documents are copied in large quantities.
The photocopier reached offices in the 1970s and remains essential even in a digital age.
Modern machines now combine printing, scanning, and faxing into one device for better productivity.
Upgrading to advanced copiers improves workflow, reduces downtime, and supports efficient office operations.

Why Your Office Needs a Copier

With technology advancing rapidly, some may wonder if copiers are still necessary. The answer is a clear yes.

Modern multifunction copiers combine a printer, scanner, fax, and copier in a single machine. Even with digital file sharing, paper copies remain essential for high-quality records.

Paper copies also improve information retention since there are fewer distractions compared to digital screens. Bulk printing for marketing materials, surveys, or internal memos is faster and cheaper when done in-house rather than outsourcing to a copy center.

Reasons to Upgrade Your Copier

• Better Print Quality and Maintenance– Over time, print quality declines due to wear. Frequent repairs can add up and eventually cost more than upgrading to a new copier.
• Increased Efficiency and Lower Costs – New copiers process documents faster and consume less energy, boosting office productivity while reducing operating expenses.
• Modern Features – New copiers allow faxing and emailing directly from the machine. Many also support mobile printing, so staff can print from their phones or tablets when connected to the same network.
• Enhanced Security – Internet-connected devices can be vulnerable, but modern copiers include encryption and password protection. Features like user authentication and secure pull printing prevent unauthorized access and keep sensitive documents safe.

Conclusion

Copier machines continue to evolve with the needs of modern offices. Investing in a multifunction copier improves efficiency, saves money, and ensures secure, high-quality document handling.

Whether your office needs basic printing or full multifunction capabilities, leasing or purchasing a modern copier is a smart choice for Chicago businesses.

Contact Clear Choice Technical Services in Chicago at (312) 216-0722 to explore copier leasing and repair options for your office today.