Dos and Don’ts of Copier Lease Equipment
Office copier lease equipment is essential for any workplace. Whether preparing for an important meeting or completing daily tasks, these machines keep your business running smoothly. However, a malfunctioning copier can be frustrating. Knowing the right steps to maintain and handle your leased copier is crucial to avoid costly issues. Here’s a guide to the key dos and don’ts.
Do’s in Copier Lease Equipment
Do maintain proper office circulation. Ensure adequate air-conditioning and ventilation. Overheating can lead to paper jams, poor print quality, and decreased lifespan of your copier.
Do clean your equipment regularly. Dust, lint, and debris can accumulate in fans and internal components. Cleaning your machines weekly helps prevent malfunctions and maintains performance.
Do keep food and drinks away from office equipment. Spills can cause electrical damage, and crumbs can jam moving parts.
Do manage resources wisely. Follow the owner’s manual or consult IT staff when addressing paper jams or unusual errors. Proper handling prevents unnecessary repairs.
Do cover unused devices. Protect printers and copiers from dust and humidity when not in use. Covers can preserve sensitive components and extend machine longevity.
Do schedule daily maintenance. Regular servicing helps detect issues before they disrupt your office workflow.
Do implement document management solutions and ransomware protection. Ensure your office equipment is secure from IT threats, human errors, and unauthorized access.
Don’ts in Copier Lease Equipment
Don’t place space heaters near copiers. Heat can damage sensitive components and warp plastic parts.
Don’t cover cords or cables. Avoid running cords under rugs or flooring, which can damage them.
Don’t pull plugs by the cord. This can shred wires and damage outlets.
Don’t overstretch cords. Use an appropriate-length extension cord to prevent wire damage.
Don’t daisy chain extension cords. Only use grounded, three-pronged cords to avoid overloading sockets and maintain electrical safety.
Avoiding repair calls by following these guidelines can save your business hundreds or even thousands of dollars annually. Proper use and care of your leased copier ensures productivity and reduces downtime.
If your business is in Chicago, you can rely on Clear Choice Technical Services for copier leasing in Chicago, providing durable and up-to-date copiers. Our services also include repair, maintenance, and full support to keep your office equipment running efficiently. Start with the right copier lease today to maximize your office productivity. Call (312) 216-0722 to speak with our specialists.
