Every office needs a printer, however, if the one that you manage needs to perform the tasks of scanning, printing, faxing, and copying at the same time, and on a consistent basis, it means that you should consider investing in a multifunction printer. You can always go for a conventional printer if you do not need to do those tasks frequently. But it would not make sense if you choose to purchase a standalone printer and then buy a separate fax machine, scanner, and photocopier. You can address all of your office document processing needs with one multifunction printer at copier leasing services in Chicago.
There is more to a multifunction printer than the mere fact that you can do numerous things with it. Here are some of the reasons why multifunction printers are better:
The first thing that you must realize about multifunction printing devices is that you get to save office workspace. The reason is that you do not need to accommodate numerous devices because one machine can do it all. So if you have a limited or tight office space, you certainly will appreciate the concept of a printer that can scan, print, fax, and photocopy.
Minimizing Operational Costs
Aside from giving you the chance to use as little space as possible to accommodate one device with numerous functions, the decision to buy a multifunction printer also means that you have the chance to reduce or to minimize your operational costs. You become a bit more cost-effective than before since you do not have to buy and maintain multiple machines. It is also true that the initial or upfront cost of purchasing multifunction printers is higher compared to a conventional printer, but you can save money in the long run when you use one device over three different devices. You do not need to use much electricity and plug a scanner, printer, fax machine, and copier all at the same time because a multifunction printer can do it all.
Also, going for a multifunction printer in your office can correspond to efficiency and better productivity. You no longer will waste time navigating and transferring to different devices and machines in order to perform specific tasks. With a multifunction printer, you can streamline everything and make a case for efficient workflow in the office.
Digitizing sensitive documents is a massive step, but multifunction printers have security measures in place to give you peace of mind. They are networked the way computers would be with built-in security features that patches holes and prevent hackers from accessing information.
They also allow you to set permissions for documents, thus keeping sensitive information behind a digital lock and key, and it can allow you to track activity to find out who is obeying protocols. Individual access codes are activated to give permissions to those who need to have access to those documents, and for your old school employees, you have the option of features like secure pull printing, which keeps sensitive documents from sitting in an exposed output tray even for a second.
Ease of support and use
A lot of multifunction printers now come with user-friendly displays made to work the way that our smartphones and our tablets do. Instead of black and white displays with minimal information, employees can search through options with a touch screen, eliminating or reducing time spent on customer support and training.
Multifunction printers also come with managed support. There is a team of experts that are available to handle security updates, questions for more sensitive or complicated office needs and to perform audits that are designed to set up your multifunction printer more efficiently.
Multifunction printer vendors are all committed to giving office and enterprise management through workflow optimization. This could include automatic shipment for supplies and toner, customer service support, automatic meter readings or a dedicated account manager, and regular servicing plus productivity audits.
If you need copiers in your company, you can opt for a copier lease. Copier leasing in Chicago can help you get the copier that you want and need. You can contact copier leasing services in Chicago for details