New vs. Used Copier: Which is Right for Your Business in Chicago?

There is no doubt that copiers are essential equipment in most workplaces. However, a new and high-performing copier can easily cost more than $4,000—before adding the service fees. Considering that expense, many business owners wonder if a used copier can perform just as well.

Much like buying a used car, a refurbished copier may come at a reduced price but still deliver solid performance. So, does it make sense to buy or lease a used copier in Chicago instead of a brand-new one? The answer depends on your printing needs, budget, and how long you plan to keep the machine.

Let’s break it down.

What is the Difference Between a New and Used Copier?

Before deciding which is best, it’s important to understand how a new copier differs from a used copier.

A used copier—also known as a reconditioned or refurbished copier—is a pre-owned unit that has been returned to a dealer, often because the buyer’s needs changed. These units are typically inspected, repaired, and resold at a lower price, making them an attractive “low-mileage” option for businesses that print less frequently.

In contrast, a new copier is straight from the manufacturer, free of wear and tear, and built with the latest features. Although the price tag is higher, it comes with full warranties and zero operational history.

Comparing Costs and Maintenance

Investing in a used copier can significantly reduce upfront costs. However, older machines often come with outdated components that can be costly to replace. As the machine ages, service and maintenance costs tend to rise—similar to how older vehicles require more frequent repairs.

A new copier, while more expensive initially, can save money in the long term. It offers better energy efficiency, improved technology, and lower maintenance costs. Replacement parts are readily available, and warranty coverage reduces the risk of unexpected repair bills.

When to Choose a Used Copier in Chicago

If your business only needs light printing or copying—say, a few documents per day—a used copier is a practical and budget-friendly option. Small offices or startups can especially benefit from leasing refurbished units to keep operations running without overspending.

Clear Choice Technical Services provides refurbished copier leasing in Chicago, ensuring each machine meets performance and reliability standards before delivery.

When to Choose a New Copier in Chicago

If your office handles high print volumes or relies on advanced print features such as color accuracy, duplexing, or network scanning, a new copier is a smarter investment. New copiers deliver faster speeds, enhanced security, and better integration with your digital workflow systems.

Plus, with copier leasing in Chicago, you can enjoy the benefits of a new machine without paying the full cost upfront—while still getting maintenance and support included.

Final Thoughts

Ultimately, deciding between a new or used copier in Chicago depends on your budget and business needs. For smaller operations, a used copier can deliver excellent value. But for companies with heavy printing demands, a new copier offers reliability, efficiency, and long-term savings.

If you’re unsure which option fits your business best, contact Clear Choice Technical Services at (312) 216-0722. Our team provides expert advice, flexible leasing plans, and reliable copier repair services throughout the Chicago area.