Things Must-Know Before Leasing an Office Copier Machine

A copier is one of the essential office requirements that can help your business reach out to your customers by all kinds of communication. Different types of copiers can meet your requirements. If buying a copier is not a part of your plan or your business’s budget, you can always lease one.  

Leasing a copier is also very practical, especially for small businesses because they do not print thousands of pages every day, unlike large corporations. Manufacturers always add a new feature to their latest copier, and purchasing a new one is costly, having a leasing agreement with a manufacturer can help you prevent paying a large amount of fee, and it can minimize your overall running cost. Here are the three essentials that you should know before leasing a copier. 

Contract

A leasing contract for a copier is a legitimately binding agreement record that involves both parties legally obliging the length of time that is stated in the contract. This means that you can’t sign a five-year agreement and alter it after just two years. 

Type of lease

There are two types of alternatives that are available when leasing a copier; they are the operating lease and capital lease. An operating lease is more common with small or local businesses, and one benefit of this lease is that they do not tie up a large sum of money and they also have short term leases, they can go three years or lower. With this kind of lease, you can get the kind of copier that you want for your office. There is also capital lease, that is treated as a loan and accounted as a property that can be seen on your annual report. This means that you gain from the tax depreciation of the lease and other similar advantages. A disadvantage of having this lease is the time stated in the contract because it can be as long as five years. Even if the copier is already outdated, you still need to pay it until the contract ends. When you want to lease a copier, you need to choose which type of lease would suit you and your company. 

Review the renewal agreement

There are renewal conditions in lease agreements. Find the clause and add a reminder to your overall schedule so that you can review the agreement before the due date of the lease renewal. Think of the contract can still meet your overall needs. If not, you can move to another contract, extend the contract of the copier, and add additional months in the new contract if possible. 

Number of years

A copier lease can last up to five years and just like loans, the longer the contract, the lower the monthly installments. It is better to remember the demands of your company. You might require a minimal number of features and functions, but your company may expand in the next five years, and your copier may need to keep up with the demand. Although it is possible to move your existing lease to a better copier, it is less complicated to upgrade the copier at the end of your original contract. 

Understanding your averages

Whether you purchase a copier or lease one, you need to make sure that you can identify your average print and your copy volumes. All types of businesses have peak times when they do more work than they usually amount, so it is better not to make the error of basing your contract during the busiest months. 

If you are in Chicago and you are looking for a Copier in Chicago for your business, you may contact Clear Choice Technical Services in Chicago. You can ask about Copier Leasing Services in AtlantaCopier rental services in Chicago, and Copier Repair in Chicago.

Leasing a copier is an easy process, but knowing which one to lease can be challenging. As long as you understand the needs of your company and you know your overall budget, you will be able to get the best design.