Copier Rental vs Leasing: What Chicago Offices Should Know

If you’re in the market for a new copier, you can either rent or lease it. Each option has benefits and drawbacks depending on your office needs.

1. Benefits of Renting a Copier

1. Lower Upfront Costs: Rental copiers require less initial capital than purchasing or leasing.
2. Flexible Payment Options: Monthly or annual payments can adjust if cash flow changes.
3. Easily Upgradeable: You can switch to newer copier models without extra costs.

2. Downsides of Renting

1. Frequent Maintenance Costs: Upkeep can increase monthly or annual payments.
2. No Ownership Rights: Renters cannot control maintenance. Breakdown repairs may require immediate replacement.

3. Benefits of Leasing a Copier

1. Lower Monthly Payments: Lease agreements often spread costs over time.
2. No Responsibility for Repairs: Maintenance is usually included in the lease.
3. Option to Buy: You can purchase the copier at the end of the lease term.
4. Low Upfront Costs & Flexible Payments: Leasing allows predictable budgeting.
5. Less Downtime: Repairs are faster with lease-supported service.

4. Downsides of Leasing

1. Higher Total Cost vs Renting: Leases can be more expensive if the contract is long.
2. Longer Commitment Period: You may be locked into a multi-year contract.

5. How to Decide

• Leasing is often cheaper long-term and offers tax benefits, but it requires longer contracts.
• Renting may seem affordable monthly but can fluctuate and sometimes cost more over time.

Ultimately, the choice depends on your office budget, printing needs, and workflow demands. Carefully weigh the pros and cons of each option before making a decision.

If you plan to get copiers for your office in Chicago, you can buy or lease copiers in Chicago. Clear Choice Technical Services can help you select the copier that fits your business.

Contact our copier leasing, rental, and repair services in Chicago at (312) 216-0722.