Leasing a Printer: Introducing Managed Print Services
If you’ve landed on this page, you’re likely considering leasing a printer or using copier leasing services. With numerous copier leasing options in New York, it’s important to create a shortlist of providers. Instead of purchasing an office printer outright, opting for a copier lease can save upfront costs. To make the most of this choice, you need to understand how leasing works and what it entails.
Leasing and Its Costs
Copier leasing represents a monthly expense for your business. Businesses assign payments based on the lease agreement’s term. Since leasing is considered a liability, you should record it accurately in bookkeeping and tax records. Whether short-term or long-term, copier leases act as notes payable for your company, giving you financial predictability without the large upfront investment of purchasing a new printer.
What is a Managed Print Service (MPS)?
Managed Print Services (MPS) help businesses efficiently manage printing devices such as printers, scanners, copiers, and fax machines. By implementing MPS, companies monitor both the performance and maintenance of their devices. In addition, MPS reduces paper usage and minimizes environmental waste, increasing office efficiency while promoting sustainable operations.
Inclusions of Managed Print Services
Most MPS contracts include machine servicing with engineer call-outs. This means you won’t need to hunt for a technician when your printer breaks down. Engineers handle repairs, determine parts replacements, and restore functionality quickly. Some packages also include toner or ink management, monitoring, and cartridge recycling. A reliable MPS provider will also offer user manuals and support, helping your team understand the full benefits of the leased copier.
Costs of Managed Print Services
Understanding MPS billing is essential to avoid surprises. Typically, providers charge in three ways: cost per copy, cost per development, or cost based on color.
- Cost Based on Copy: Rates depend on factors like toner, engineering support, and user assistance. Paper size, duplication, and ink color may also affect pricing.
- Cost Based on Development: Charges depend on the colors used in the printing process – black, magenta, yellow, and cyan. This method is most effective when using a single color.
- Cost Based on Color: Similar to cost per development, but charges adjust according to the percentage of color applied on each page.
Combining Copier Leasing and MPS
Many businesses pair copier leasing with managed print services. Choosing an MPS is as critical as selecting the right copier lease provider. The combination ensures you receive reliable devices, proactive maintenance, and cost-effective printing solutions. Businesses in Chicago, for instance, benefit from top-tier providers that offer both services for seamless office operations.
This billing is quite similar with cost based on development. The distinction is that the charges here depend on the percentage of color used on a page.
Availing copier leasing services usually come with managed printer service. Choosing a managed printer service is the same as choosing copier lease companies. There are varieties of these which might include copier leasing services in Chicago in the top list.
For reliable copier leasing and managed print services in Chicago, trust Clear Choice Technical. Call us today at (312) 216-0722 to find the perfect solution for your office needs and keep your workflow running smoothly.
