Multifunction Printer Maintenance: What to Avoid

Multifunction printers are essential for office efficiency, yet improper maintenance can reduce performance and increase costs. Therefore, knowing what to avoid is crucial.

Don’t Delay Cartridge Replacement

When your printer runs out of ink or toner, printing slows and quality suffers. Consequently, change cartridges promptly to prevent problems.

Avoid Cutting Paper After Printing

You might think cutting paper saves space; however, it can jam your printer. Always leave full sheets for smooth feeding.

Keep Rollers Clean and Hands Off

Since touching rollers with bare hands causes smudges and fingerprints, use gloves when handling any internal parts.

Use Toner Save Mode

Moreover, enabling toner-saving settings stretches cartridge life without affecting print jobs significantly. Always turn it on when possible.

Activate Security Features

Also, lock print jobs and restrict unauthorized access. By setting proper permissions and authentication, you protect sensitive documents.

Check Toner Levels Before Printing

Because low toner affects quality and can damage drums, always verify levels before starting large print jobs.

Clean Rollers Regularly

Similarly, dirty rollers scratch paper and cause misprints. Cleaning frequently maintains consistent output quality.

Avoid Using Empty or Old Cartridges

Printing with empty or old toner can damage your printer drum. Therefore, replace cartridges on time to prevent costly repairs.

Use Proper Paper Types

Certain documents require higher-quality paper. Otherwise, cheap sheets can cause smudging or ghosting effects on prints.

Don’t Skip Routine Cleaning

Finally, dust buildup leads to misprints and streaks. Regular maintenance ensures your printer runs smoothly every day.

For Chicago offices, Clear Choice Technical Services provides copier leasing, rental, and repair services. Call (312) 216-0722 for expert guidance or to get a copier.

Additionally, keeping software updated guarantees your multifunction printer operates efficiently while avoiding unexpected issues.